Social Care Administrator
Apply by: 08.05.2024
Graduate job
The primary purpose of the role is to:
- Ensure that all resident’s documentation is up to date and to the highest standard at all times.
- To support the Social Care Leaders fulfil their regulatory function
- To drive standards and the fulfilment of key tasks within the specified area and report any concerns to your line manager
- To champion best practices and quality improvement
Responsibilities & Key Duties
- Maintain Family Integration Plans (all sections) in consultation with Keyworker/PIC
- Support Key Workers to book appointments with allied health care professionals etc. as required
- Ensure mandatory key working sessions are completed upon admission, fire drills and PEEP’s
- Ensure monthly key working sessions and monthly outcomes are completed by key workers and provide support where required
- Ensure professional contact forms and significant conversation forms are completed as required
- Add any maintenance issues to Snapfix (maintenance manager system) as required and liaise with Property and Maintenance Manager as required
- Ensure Weekly Maintenance, Health and Safety Checks are completed weekly for each home and uploaded to SharePoint
- Ensure weekly fire alarm check and quarterly fire drills are completed by the designated staff member
- Ensure residents finances are completed on a weekly basis
- Ensure residents files are organised accordingly, neat, and tidy.
- Check and respond to administrator emails in a timely manner.
- Attend resident committee meetings with the Director of Policy and Advocacy & the Chief Operations Officer and complete meeting minutes
- Attend meetings as required and record meeting minutes
- Ensure all incident and accident reports are completed for the previous week by PIC/TL.
- Complete Register of Incidents, Accidents, Safeguarding and Compliments, Complaints and Comments for residents
- Update the specific Risk Assessment and Standard Operating Procedure as required in consultation with Social Care Worker and Key Worker.
- Review meeting minutes and associated action plans and ensure all actions are closed out or in the process of being closed out
- Ensure all staff and residents have completed On The Job (OTJ) fire training (Fire Walk) and that they are on SharePoint
- Ensure all residents have completed their assigned e-training and that it is on SharePoint
- Set up Residents on SharePoint for new admissions and upload Assessment Forms to SharePoint
- Ensure Fire Drills occur in each home and in the office every 6 months
- Ensure Cleaning SOP’s are filled up weekly and PPE Stock Take is completed monthly
- Order PPE for the office as required
- Escalate any concerns identified in daily reports to the Social Care Leader and Chief Operations Officer
This list of key duties is not exhaustive
Qualifications and/or experience:
- A Third Level Qualification in Applied Social Studies in Social Care or equivalent within the care industry.
- Full, Clean Driver’s License
- Prior experience in a similar role is advantageous
- Experience of report writing and personal support plans
- Ability to work to deadlines and under pressure
- Excellent communication and interpersonal skills
- Excellent organisation and IT skills
- Self-motivated/Self-starter
Job Type: Full-time
Salary:
- €32,000.00-€35,000.00 per year
Benefits:
- Bike to work scheme
- Company pension
- Employee assistance program
- Private medical insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's (preferred)
Experience:
- Office or administration: 2 years (preferred)
- Social Care Work: 1 year (preferred)
Licence/Certification:
- Full Irish Driving Licence (required)
Apply by
08.05.2024