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Assistant Project Leader

The House of Commons and the iconic Palace of Westminster are key elements of the UK Parliaments. Around 2,500 staff work behind the scenes at the House of Commons, supporting the democratic process in many different ways. We are politically impartial and take great
pride in the vision and values which guide our work. It takes a huge range of skills and experience to keep the House of Commons running, and we
all contribute to supporting a thriving parliamentary democracy.

Team Information

The Delivery Team are a dynamic and fast moving team based within the Strategic Estates and are responsible for delivering a wide variety of construction and conservation projects on the Parliamentary Estate to meet the needs of both Houses.

Senior Project Leaders and Project Leaders work on a wide variety of projects, including refurbishment of office buildings, refurbishment of listed buildings, and conservation works to the fabric of the estate. Many of these projects will take place in occupied buildings.

Assistant Project Leaders are responsible for projects valued between £50,000 and £2.5 million, escalating issues, queries or concerns to their line manager. Assistant Project Leaders may also be given responsibility for various work streams coming from other larger projects, with Project Leaders and Senior Project Leaders managing higher value or more complex projects. You will be expected to achieve business and project delivery excellence, high customer service and professional standards, and compliance with statutory, regulatory and legislative
requirements.

KEY RESPONSIBILITIES

  • Pro-actively lead on projects or strands of projects, and be the point of contact for internal
  • and external stakeholders and consultants.
  • Ensure that the project outcomes and requirements are adequately defined and that the
  • needs of the users and all stakeholders are fully understood and accounted for.
  • Establish and communicate the timescales for the project. Ensure changes in project plan
  • are communicated to team members
  • Develop a comprehensive business case to the required standards and in accordance with
  • House governance procedures to obtain funding for the agreed scope of the project.
  • Works closely with relevant stake holders to ensure effective and efficient implementation
  • of the project
  • Ensure that the project remains within the agreed scope and approved funding and should
  • these aspects change, produce a revised business case or change control form for further
  • approval.
  • Ensure projects are procured and managed in accordance with guidelines and procedures.
  • Incorporate environmental and sustainability initiatives into projects where possible.
  • Ensure regulations, legislation, codes of practice, and current design standards applicable to
  • construction related projects are adhered to.
  • Brief, procure, appoint, and manage all necessary external consultants and contractors to
  • enable project delivery. Identify resources and assign responsibilities.
  • Preparing project performance reports, weekly progression updates, and ranking reports.
  • Collect, develop, and analyze data useful in setting team objectives/targets
  • Design and manage systems which are vital to quality review and control, and also develop
  • and implement programs for continuous project improvement
  • At appropriate stages, ensure that the design is reviewed by the Parliamentary Estates
  • Directorate’s Principals, Design Authority, and Maintenance.
  • Provide monthly financial forecasts.
  • Attend oversight meetings, reporting progress of projects with your line manager.
  • Escalate issues, queries, or concerns to line manager as required.
  • Organise project or programme related meetings as and when required.
  • Liaise and communicate with all stakeholders throughout the life of the project, including
  • pro-actively anticipating and planning for possible variations. Ensure regular reporting on
  • time, cost, and quality, including use of the Estate Project Management Systems (EPMS).
  • Ensure that comprehensive reports are provided to the project owner and/or project board
  • as appropriate, particularly highlighting key issues and risks. Provide recommendations and
  • act on their direction as appropriate.
  • At handover, ensure that all of the relevant handover documentation is in place.
  • With support, provide reports to Committees of either House or to Boards of the Authorities
  • of either House.
  • Use a wide range of office and project management I.T. (i.e. Project Programming, and Microsoft suite packages)
  • Key relationships with Managers, stakeholders at all levels across both Houses,
  • Procurement, Finance, and other technical specialists within PED

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