Social Care Administrator

Applications closed 08/05/2024 .

Graduate job

The primary purpose of the role is to:

  • Ensure that all resident’s documentation is up to date and to the highest standard at all times.
  • To support the Social Care Leaders fulfil their regulatory function
  • To drive standards and the fulfilment of key tasks within the specified area and report any concerns to your line manager
  • To champion best practices and quality improvement

Responsibilities & Key Duties

  • Maintain Family Integration Plans (all sections) in consultation with Keyworker/PIC
  • Support Key Workers to book appointments with allied health care professionals etc. as required
  • Ensure mandatory key working sessions are completed upon admission, fire drills and PEEP’s
  • Ensure monthly key working sessions and monthly outcomes are completed by key workers and provide support where required
  • Ensure professional contact forms and significant conversation forms are completed as required
  • Add any maintenance issues to Snapfix (maintenance manager system) as required and liaise with Property and Maintenance Manager as required
  • Ensure Weekly Maintenance, Health and Safety Checks are completed weekly for each home and uploaded to SharePoint
  • Ensure weekly fire alarm check and quarterly fire drills are completed by the designated staff member
  • Ensure residents finances are completed on a weekly basis
  • Ensure residents files are organised accordingly, neat, and tidy.
  • Check and respond to administrator emails in a timely manner.
  • Attend resident committee meetings with the Director of Policy and Advocacy & the Chief Operations Officer and complete meeting minutes
  • Attend meetings as required and record meeting minutes
  • Ensure all incident and accident reports are completed for the previous week by PIC/TL.
  • Complete Register of Incidents, Accidents, Safeguarding and Compliments, Complaints and Comments for residents
  • Update the specific Risk Assessment and Standard Operating Procedure as required in consultation with Social Care Worker and Key Worker.
  • Review meeting minutes and associated action plans and ensure all actions are closed out or in the process of being closed out
  • Ensure all staff and residents have completed On The Job (OTJ) fire training (Fire Walk) and that they are on SharePoint
  • Ensure all residents have completed their assigned e-training and that it is on SharePoint
  • Set up Residents on SharePoint for new admissions and upload Assessment Forms to SharePoint
  • Ensure Fire Drills occur in each home and in the office every 6 months
  • Ensure Cleaning SOP’s are filled up weekly and PPE Stock Take is completed monthly
  • Order PPE for the office as required
  • Escalate any concerns identified in daily reports to the Social Care Leader and Chief Operations Officer

This list of key duties is not exhaustive

Qualifications and/or experience:

  • A Third Level Qualification in Applied Social Studies in Social Care or equivalent within the care industry.
  • Full, Clean Driver’s License
  • Prior experience in a similar role is advantageous
  • Experience of report writing and personal support plans
  • Ability to work to deadlines and under pressure
  • Excellent communication and interpersonal skills
  • Excellent organisation and IT skills
  • Self-motivated/Self-starter

Job Type: Full-time


  • €32,000.00-€35,000.00 per year


  • Bike to work scheme
  • Company pension
  • Employee assistance program
  • Private medical insurance


  • 8 hour shift
  • Monday to Friday


  • Bachelor's (preferred)


  • Office or administration: 2 years (preferred)
  • Social Care Work: 1 year (preferred)


  • Full Irish Driving Licence (required)
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