Social Care Administrator

The primary purpose of the role is to:

• Ensure that all resident’s documentation is up to date and to the highest standard at all times.
• To support the Social Care Leaders fulfil their regulatory function
• To drive standards and the fulfilment of key tasks within the specified area and report any concerns to your line manager
• To champion best practices and quality improvement

Responsibilities & Key Duties

• Maintain Family Integration Plans (all sections) in consultation with Keyworker/PIC
• Support Key Workers to book appointments with allied health care professionals etc. as required
• Ensure mandatory key working sessions are completed upon admission, fire drills and PEEP’s
• Ensure monthly key working sessions and monthly outcomes are completed by key workers and provide support where required
• Ensure professional contact forms and significant conversation forms are completed as required
• Add any maintenance issues to Snapfix (maintenance manager system) as required and liaise with Property and Maintenance Manager as required
• Ensure Weekly Maintenance, Health and Safety Checks are completed weekly for each home and uploaded to SharePoint
• Ensure weekly fire alarm check and quarterly fire drills are completed by the designated staff member
• Ensure residents finances are completed on a weekly basis
• Ensure residents files are organised accordingly, neat, and tidy.
• Check and respond to administrator emails in a timely manner.
• Attend resident committee meetings with the Director of Policy and Advocacy & the Chief Operations Officer and complete meeting minutes
• Attend meetings as required and record meeting minutes
• Ensure all incident and accident reports are completed for the previous week by PIC/TL.
• Complete Register of Incidents, Accidents, Safeguarding and Compliments, Complaints and Comments for residents
• Update the specific Risk Assessment and Standard Operating Procedure as required in consultation with Social Care Worker and Key Worker.
• Review meeting minutes and associated action plans and ensure all actions are closed out or in the process of being closed out
• Ensure all staff and residents have completed On The Job (OTJ) fire training (Fire Walk) and that they are on SharePoint
• Ensure all residents have completed their assigned e-training and that it is on SharePoint
• Set up Residents on SharePoint for new admissions and upload Assessment Forms to SharePoint
• Ensure Fire Drills occur in each home and in the office every 6 months
• Ensure Cleaning SOP’s are filled up weekly and PPE Stock Take is completed monthly
• Order PPE for the office as required
• Escalate any concerns identified in daily reports to the Social Care Leader and Chief Operations Officer

This list of key duties is not exhaustive

Qualifications and/or experience:

• A Third Level Qualification in Applied Social Studies in Social Care or equivalent within the care industry.
• Full, Clean Driver’s License
• Prior experience in a similar role is advantageous
• Experience of report writing and personal support plans
• Ability to work to deadlines and under pressure
• Excellent communication and interpersonal skills
• Excellent organisation and IT skills
• Self-motivated/Self-starter

Job Type: Full-time

Salary:

• €32,000.00-€35,000.00 per year

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• Private medical insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (preferred)

Experience:

• Office or administration: 2 years (preferred)
• Social Care Work: 1 year (preferred)

Licence/Certification:

• Full Irish Driving Licence (required)